EaP CSF call for COVID-19 project proposals

(Financial Support to Third Parties – FSTP)

Civil society organisations are at the forefront of efforts to mitigate the effects of the COVID-19 pandemic in the Eastern Partnership region. In a crisis which has put the crisis management capacities of the EaP governments to the test, CSOs have stepped up to the plate, mobilising in defence of fundamental rights and freedoms, and in support of vulnerable groups and the economy.

To respond to the current situation the EaP CSF invites short-term project proposals from its member organisations from Armenia, Azerbaijan, Belarus, Georgia, Moldova and Ukraine aimed at addressing the needs of the vulnerable population exacerbated by COVID-19 pandemic and strengthening the capacities of the CSOs in addressing those needs.

Call for applications is closed. We will be in contact with all applicants in due course for an update on the status of their application.

Eligible actions

A. Projects aimed at addressing the needs of vulnerable populations (emergency fund)

exacerbated/created by the coronavirus crisis. The minimal amount per project is 5,000 EUR and the maximum amount is 20,000 EUR.

Multi-country projects can also be funded, but this is not a priority for this call. The projects can focus on a broad variety of areas, starting with education, volunteering, development of digital skills, and finishing up with supporting women’s initiatives, addressing the needs of vulnerable groups, etc. The projects will allow CSOs:

  • to expand their existing services to vulnerable groups of populations affected by the coronavirus crisis or to introduce new services
  • to develop and conduct COVID-19 related communication and thematic informational campaigns tailored to the broader public or selected narrow target groups
  • to conduct capacity-building for target groups to address the needs created by COVID-19
  • to conduct the activities strengthening the potential of hubs connecting civic initiatives and services

The target groups may include (non-exhaustive list): elderly, youth and students, women, people with disabilities, minorities, incarcerated, cultural workers, freelancers, health professionals, educators, volunteers etc.

B. Projects aimed at helping the members of the EaP CSF to adapt (adjustment fund)

as organisations to the challenging situation and increased demand for their services and activities caused by the coronavirus crisis. The minimal amount per project is 4,000 EUR and the maximum amount is 10,000 EUR. Eligible actions will cover a variety of needs of the CSOs based in the EaP countries starting from:

  • consultations on legal matters
  • procuring protection equipment for the staff and volunteers to safely conduct their activities
  • capacity building and advice on adjusting CSOs communication to the target population or other expert support
  • developing CSOs capacity to work with volunteers
  • adapting their internal operations to teleworking
  • revising or developing internal regulations
  • procuring and working effectively with newly licensed software and online tools
  • reviewing the sustainability of their business models and sources of funding/income, developing new income-generating activities, etc.

In limited cases the contribution to the operational costs, in particular staff costs and rent of premises where COVID-19 created new needs will be provided.

Implementation period

The implementation period is maximum of 3 months (November 2020 – January 2021).

Eligibility of applicants

The projects are solicited from individual organisations or groups of organisations. The applicant should be an EaP CSF member based in one of the EaP countries. EaP CSF member organisations can apply on behalf of the EaP CSF National Platforms in case those do not have legal status. EaP CSF members can partner with other EaP CSF members from the EaP countries or the EU or non-EaP CSF members to implement the project.

A CSO can submit one proposal for both emergency and adjustment fund.
In order to be eligible, the applicant must:

  • Be a legal person
  • Be non-profit-making
  • Be a civil society organisation (CSO)
  • Be established in an EaP or EU country
  • Be a member of the EaP CSF or its National Platforms
  • Be able to receive the grant (funds) on its bank account, provide account statements and have a financial management system in place to ensure clear and adequate reporting procedures.

Eligible costs

To be eligible, all costs must be:

  • indicated in the estimated Budget proposal
  • incurred during the implementation period
  • necessary for the implementation of the project activities
  • identifiable and verifiable, recorded in the accounting records and supported by documents
  • reasonable, cost-effective, and comply with the sound financial management and applicable tax and social legislation
  • VAT and taxes: among eligible costs, there can be taxes, charges including VAT paid, and not recoverable by the Grantees. Therefore, Grantees should show evidence that they cannot reclaim VAT. The evidence can be obtained from national tax authorities. Self-certification can be acceptable if duly substantiated. EaP CSF Secretariat cannot grant VAT/tax exemption.

The following costs shall not be considered eligible: debts, provisions for losses and future liabilities, currency exchange losses, costs financed by other funds.

Exclusion criteria

Applicants will be excluded from participating in selection procedure if they:

  • fail the pre-selection eligibility check
  • their legal representatives are proven to be guilty of grave professional misconduct
  • they or their legal representatives are subject to a conflict of interests.

How to apply?

Project proposal

The proposal shall be submitted in English and can cover one category of funding (A or B) or both (A and B).
The proposal must be composed of:

  • A narrative part (mandatory use of template in Annex I)
  • A budget proposal in EUR (mandatory use of template in Annex II)
  • Declaration of honour on financial eligibility of the applicant (Annex III, if applicable)

Note: If the proposal is submitted for both category of funding (A and B), please fill in two separate budgets.

Deadline

Proposals must be submitted to the following email address: [email protected] by October 25, midnight (23.59 Brussels time).

Window for consultation

Window for consultations with the EaP CSF Secretariat is open:
October 12, 2020 – October 25, 2020
Please send your questions via email:
For project activities: [email protected]
For finance, eligibility and procedural matters: [email protected]

Contact us

Natalia Yerashevich

Director of the Secretariat
Email: [email protected]
Tel: +32 2 893 25 87


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